# PriceLabs vs Beyond vs Wheelhouse: Pricing and PMS Connections Compared

> Understand fixed and percentage-based fees, per-listing minimums and documented PMS connections before choosing a dynamic-pricing tool.
> By StayToolbox research · Updated Nov 11, 2026 · Source: https://staytoolbox.com/guides/pricelabs-vs-beyond-vs-wheelhouse

Prepared with AI assistance from official vendor documentation and published with the site owner’s authorization. No independent human review or live-account testing. No vendor paid for inclusion; this guide contains no affiliate links.

## Choose the connection and billing model before the algorithm

[PriceLabs](/products/pricelabs), [Beyond](/products/beyond) and [Wheelhouse](/products/wheelhouse) are candidates for managing rental prices, but their bills do not necessarily measure the same thing. A per-listing subscription and a percentage of eligible booking value can respond very differently to a busy month, a quiet property or a change in portfolio size.

Start by confirming that the tool can send the fields you need through your chosen PMS. Then compare the billing basis and the controls you want to use. The strongest-looking price recommendation is of little use if the intended rate or minimum stay does not reach the guest-facing channel.

This guide uses official sources checked on November 11, 2026. It compares documented terms and workflows, not pricing performance. We have not run a controlled revenue test, and no vendor’s claimed revenue uplift is treated as a result you should expect. The examples below are software-fee calculations only; they do not include your PMS, taxes or optional products.

## What each pricing model measures

| Product or plan | Published basis | What to check |
| --- | --- | --- |
| PriceLabs standard Dynamic Pricing | Monthly listing charges with graduated tiers | Country, synced listing count, mapping and bundle rules |
| Beyond Growth / Pro | 1% / 1.25% of bookings | Eligible booking value, payment timing and contracted services |
| Wheelhouse Pro Flat | $19.99 per listing monthly; $16.99 at 10–49 listings | Which listings are billable and whether the volume tier applies |
| Wheelhouse Pro Flex | 1% with a $2.99 monthly minimum per listing | Revenue basis, individual listing minimums and cancellation credits |

Sources: [PriceLabs pricing](https://help.pricelabs.co/portal/en/kb/articles/how-much-does-pricelabs-costs), [Beyond plans](https://beyondpricing.com/plans), [Wheelhouse pricing](https://www.usewheelhouse.com/pricing) and [Wheelhouse billing](https://help.usewheelhouse.com/en/articles/5721798-how-does-wheelhouse-s-billing-structure-work).

Two plans labelled “1%” are not automatically equivalent. Beyond’s public plans describe guest-paid cleaning and extra-guest fees as part of the booking-fee base, excluding taxes and security deposits. Wheelhouse’s published percentage excludes taxes and fees. Compare the applicable definitions before applying either rate to a revenue report.

Beyond’s [billing help](https://support.beyondpricing.com/en_us/how-much-does-beyond-cost-and-how-does-billing-work-rJYsLriSO) also distinguishes Pay on Book from Pay on Stay. Confirm the rate for the actual plan and timing you select; this article does not extend a Growth billing example to every Pro or contracted arrangement.

## Fixed-fee examples for a US portfolio

These examples assume standard, separate US listings, USD monthly pricing and no mapped children, multi-unit bundles or optional products. They compare subscription components only.

| Billable listings | PriceLabs standard | Wheelhouse Pro Flat |
| --- | --- | --- |
| 1 | $19.99 | $19.99 |
| 5 | $79.95 | $99.95 |
| 10 | $144.90 | $169.90 |

Our PriceLabs calculations apply the published tiers progressively: five listings cost $19.99 + 4 × $14.99; ten add another 5 × $12.99. Wheelhouse’s ten-listing example uses 10 × $16.99. These figures do not establish equal features or equal results. Other locations or listing configurations require a fresh calculation.

## Percentage fees: keep each listing visible

Suppose one listing has $3,000 in booking revenue eligible for Wheelhouse Flex during a billing cycle. One percent is $30, above the $2.99 minimum. If a second listing has no eligible bookings, its minimum may still apply. Combining both listings’ revenue before applying a single minimum would understate the fee.

For Beyond Growth, $3,000 in its own eligible booking-fee base produces a $30 component. If that base also includes $300 in guest-paid cleaning fees, the component becomes $33. These are separate illustrative inputs, not a claim that the two vendors apply their percentages to the same report total. Cancellation adjustments and account-specific terms can change invoices.

For one listing at Wheelhouse’s undiscounted Flat rate, $19.99 equals 1% of $1,999. That arithmetic can help frame a billing comparison, but it is not a general recommendation: volume rates, eligible revenue, billing timing and plan settings still matter.

## Documented connections we checked

| Connection | Documented scope | Setup or limitation to investigate |
| --- | --- | --- |
| PriceLabs → Lodgify | Rates, minimum stays, LOS adjustments and extra-guest fees | Enable External Rates; documented horizon up to 540 days; channel exceptions apply |
| PriceLabs → OwnerRez | Nightly rates and optional minimum stays | Complete property and initial-rate setup; verify minimum-stay handling |
| PriceLabs, Beyond or Wheelhouse → Hospitable | External prices and minimum stays, then downstream channel updates | Use the intended active pricing source and inspect overrides or markups |

The sources are the [PriceLabs–Lodgify instructions](https://help.pricelabs.co/portal/en/kb/articles/lodgify), [OwnerRez–PriceLabs instructions](https://www.ownerrez.com/support/articles/pricelabs) and [Hospitable’s external-pricing documentation](https://help.hospitable.com/en/articles/6009235-troubleshooting-pricing-and-minimum-stay-discrepancies-between-hospitable-and-external-dynamic-pricing-software). This is a checked sample, not a complete compatibility matrix. A connection omitted here is **not assessed**, not declared unsupported.

Read the setup guide for your route before turning on synchronization. In particular, Hospitable’s [PriceLabs connection guide](https://help.hospitable.com/en/articles/4596787-how-to-connect-pricelabs-to-hospitable) explains listing consolidation and connection choices. Keep one intended route for each price update; competing writers make discrepancies harder to diagnose.

## How we researched this guide
We selected three established directory candidates for which we have official pricing and connection documentation. We compared the unit charged, fee basis, volume treatment, minimum fees and documented delivery path to a PMS. The fixed-fee table uses a stated US listing scenario; the percentage examples use hypothetical eligible amounts and are calculations, not observed invoices. Vendor capability descriptions are not independently tested performance evidence. Our recommendations concern which billing and operating model to evaluate, not which algorithm will earn the most. Inclusion and the order of discussion were not influenced by commissions, sponsorship or a paid placement.

- A documented connection that sends the fields your PMS and channels need
- A clear unit, fee base and billing event for the chosen plan
- Correct treatment of listing counts, minimums and regional pricing
- Controls that you can explain and maintain for the property
- A practical process for checking downstream rates and correcting errors

## Products in this guide

### PriceLabs

Evaluate PriceLabs when you want to investigate listing-based costs alongside configurable rate rules. Its [customization reference](https://help.pricelabs.co/portal/en/kb/articles/pricing-customizations) covers adjustments such as gaps and last-minute periods. Choose a small set of dates and explain what each enabled rule is meant to achieve before adding more settings. Check the downstream calendar after changing one setting at a time. This approach makes the trial easier to interpret and avoids mistaking a large menu of controls for a requirement to use every control.

**Best for:** Hosts who want to examine configurable pricing rules and a listing-based subscription model.

**Watch out for:** The US example does not cover every region, mapped listing, multi-unit setup or optional product.

**Pricing:** Standard US examples and their assumptions are shown above; obtain a fresh quote for other configurations.

Evidence: vendor_claim. [Product facts](https://staytoolbox.com/products/pricelabs)

### Beyond

Evaluate Beyond when percentage-based billing fits how you want to assess a pricing service. Its [plan page](https://beyondpricing.com/plans) distinguishes market visibility on Free from automation on Growth and additional capabilities on Pro. Start by identifying which capabilities you need, then calculate the fee using the vendor’s defined booking value. Review a quiet month and a busy booking month separately. Your evaluation should also examine when the charge occurs and how cancellations are handled, rather than treating a single percentage as the entire contract.

**Best for:** Hosts willing to assess a booking-value-based bill and the specific capabilities of the selected tier.

**Watch out for:** The percentage base, billing timing, optional services and contract terms need to match your estimate.

**Pricing:** Growth and Pro have different published percentages; payment options and contracted rates require confirmation.

Evidence: vendor_claim. [Product facts](https://staytoolbox.com/products/beyond)

### Wheelhouse

Evaluate Wheelhouse when you want to compare fixed and percentage billing within the same pricing service. Its [billing documentation](https://help.usewheelhouse.com/en/articles/5721798-how-does-wheelhouse-s-billing-structure-work) explains different billing timing and the per-listing minimum. Build the comparison listing by listing, particularly if some homes are seasonal or generate much less booking value than others. Ask how your desired configuration is billed and how a change takes effect. The arithmetic should support a workflow decision, rather than stand in for an assessment of the pricing controls.

**Best for:** Hosts who want to evaluate fixed versus percentage billing against individual property activity.

**Watch out for:** Per-listing minimums, volume tiers and optional products must be accounted for separately.

**Pricing:** Pro Flat and Flex examples above exclude taxes, the PMS and separate products such as Dynamic Sets.

Evidence: vendor_claim. [Product facts](https://staytoolbox.com/products/wheelhouse)

## The verdict
## Use a controlled evaluation

- Confirm the PMS route, supported fields and required settings.
- Choose one source of truth for nightly rates and one for minimum stays.
- Review a normal week, a peak period, a short gap and a quiet period.
- Check the proposed changes in the pricing tool, PMS and booking channel.
- Record any markups, promotions or restrictions applied after the base rate.
- Estimate fees for several billing periods using the correct listing count and revenue definition.
- Decide who reviews unusual recommendations and who handles a failed update.

These are suggested evaluation steps, not a record of tests we performed. Avoid changing multiple tools’ rules at once; otherwise it becomes difficult to identify which change produced a difference.

## Make the shortlist conditional

Keep a product on the shortlist when the required connection is documented, the bill is understandable and the controls support a process you can maintain. Remove it when an essential requirement remains unresolved after the vendor demonstration. Use your own trial data to evaluate recommendations; none of these documents establishes a universal revenue winner.

If the reservation hub is still undecided, read [how to choose software for 2–20 properties](/guides/choose-vacation-rental-software-2-20-properties). If you are comparing two common PMS options, continue to [Lodgify vs OwnerRez](/guides/lodgify-vs-ownerrez-small-portfolios).

## Frequently asked questions

### Which tool will earn the most for my property?
This research cannot establish that. Official feature descriptions and vendor revenue claims are not a controlled comparison for your property. Evaluate the recommendations, controls and downstream results in your own permitted trial.

### Are Beyond and Wheelhouse both simply 1%?
No. Beyond has multiple tiers and payment options; the fee base also differs from Wheelhouse’s published definition. Wheelhouse Flex additionally has a monthly minimum for each listing.

### Can I leave a PMS pricing feature active too?
First establish which tool is intended to control rates and minimum stays. Follow the documentation for that route and check overrides. Multiple active writers can make unexpected changes harder to trace.

### Does a free account include live price automation?
Do not assume so. Beyond distinguishes its free market-visibility tier from paid automation, and Wheelhouse’s help describes upgrading from the free tier to synchronize prices. Check current plan terms before relying on automation.

## Sources
- [PriceLabs pricing by listing count and location](https://help.pricelabs.co/portal/en/kb/articles/how-much-does-pricelabs-costs) — accessed Nov 11, 2026
- [PriceLabs pricing customizations](https://help.pricelabs.co/portal/en/kb/articles/pricing-customizations) — accessed Nov 11, 2026
- [Beyond plans and pricing](https://beyondpricing.com/plans) — accessed Nov 11, 2026
- [Beyond payment timing and billing basis](https://support.beyondpricing.com/en_us/how-much-does-beyond-cost-and-how-does-billing-work-rJYsLriSO) — accessed Nov 11, 2026
- [Wheelhouse Pro Flat and Pro Flex pricing](https://www.usewheelhouse.com/pricing) — accessed Nov 11, 2026
- [Wheelhouse billing and per-listing minimums](https://help.usewheelhouse.com/en/articles/5721798-how-does-wheelhouse-s-billing-structure-work) — accessed Nov 11, 2026
- [Connecting PriceLabs to Lodgify](https://help.pricelabs.co/portal/en/kb/articles/lodgify) — accessed Nov 11, 2026
- [OwnerRez PriceLabs integration](https://www.ownerrez.com/support/articles/pricelabs) — accessed Nov 11, 2026
- [Hospitable external pricing and minimum-stay flow](https://help.hospitable.com/en/articles/6009235-troubleshooting-pricing-and-minimum-stay-discrepancies-between-hospitable-and-external-dynamic-pricing-software) — accessed Nov 11, 2026
- [Connecting PriceLabs to Hospitable](https://help.hospitable.com/en/articles/4596787-how-to-connect-pricelabs-to-hospitable) — accessed Nov 11, 2026

---
Products are discussed in editorial sequence, not ranked. Placement cannot be bought.